Assessment policy


This policy outlines the procedures for the submission of work and completion of all assessment items (including exams) in years 7 to 12.

Background Principles:

It is an expectation that all students complete and submit sufficient assessment items to be eligible for credit for each semester unit for each subject being studied in year 7 to 12. Completion of assessment items (both formative and summative) means that students must complete all work as set out in work programs for each subject.

Assessment Schedule:

Semester assessment overviews are issued to students in the 2rd week of each semester. Students may access this information from their own one school account. Students should use this information to plan and organise their assessment load over the semester. Heads of Department will inform students of updates on a term basis.

Failure to Comply:

In cases where students do not submit a response to an assessment instrument by the due date, a judgement will be made using evidence available on or before the due date. This may include a copy of the student’s rough draft, teacher’s observation notes and planning records. A submitted late assignment will not be marked unless a special consideration criterion applies.

Judgements of student achievement are made by matching the body of evidence provided by the students’ responses to the task against the standards descriptors outlined in the relevant syllabus.

Where no student response exists, no result is awarded to that assessment task.

Year 11 and 12 only:

For frequent non submission of work, consideration will need to be given to whether a level of achievement can be awarded for the course of study. Under current legislation if an enrolled student at a school is deemed not to have substantially completed a subject, the student will not receive a result for that subject and it will not appear on the Senior Statement and it may impact on a student’s ability to achieve the Queensland Certificate of Education and OP eligibility. Where substantive requirements have been met yet the assessment is incomplete, a student may still receive a level of achievement but consideration may be given to the number of semesters of credit awarded by the school for the course of study.


a) Attendance at Exams

  • Students must attend all tests and exams at the scheduled time.

  • Students who are late to an exam/test without valid reason will be allowed entry but will not receive extra time.

b) Non-Attendance at Exams

  • Inability to attend an exam

    • i) Illness

    • If a student is ill and/or cannot attend a test or exam the following procedure must be followed:

      • The College must be notified before the scheduled test/exam.

      • On return to school the student is responsible for reporting to the teacher/Head of Department (in case of block exams) to make alternative arrangements to sit for the test/exam.

      • In case of year 11 & 12: Proof of illness, a doctor’s certificate must be produced on the student’s return to school and submitted to Student Records for photocopying and distribution to relevant teachers/Heads of Department for their records.

      • Prior Knowledge of Absence

      • Students, who know, prior to the respective date that they will be absent for a scheduled test must see their teacher or relevant Head of Department, to organise an appropriate time to complete the assessment.

    • (ii) Failure to attend an exam

    • If students fail to attend scheduled exams/tests and do not comply with the conditions outlined above:

      • Students will still be required to complete the exam/s on the first day of their return to school.

      • Parents/guardians will be notified by letter explaining the student’s failure to attend a scheduled exam/test and the impact this may have on their exit rating from the subject.

c) Cheating

If cheating or disruptive behaviour is suspected/occurs during an exam, the supervising teacher will make note of the situation on the exam – remove concerning materials/students and then allowing the student to continue with the examination. The Head of Department will be informed and a decision made in consultation regarding the circumstances of the examination. Parents and student will be informed of the disturbance and findings.


Assignments which contribute to decision making about a student’s level of achievement for results must satisfy the following criteria:

  1. Assignments must be the student’s own work (work authenticated via the draft process).

  2. Assignments must be submitted by the due date unless an extension has been granted by the Head of Department via application process. ‘Application for sxtension’ forms are available from Student Records (main office). The form must be completed and submitted to the relevant Head of Department for consideration. The process can also be accessed for examinations.

Heads of Department will grant extensions under exceptional circumstances such as:

  • extended absence due to illness, supported by a medical certificate or through parental communication.

  • Absences due to illness, bereavement or other special circumstances on the due date, supported by medical certificate, parental communication etc.

Note: Whole class extensions for assignments/projects (variation of the semester assessment overview) will only be given subject to the Head of Department permission.

Assignments which satisfy the above criteria will be assessed and credited towards the student’s level of achievement.

In cases where students do not submit a response to an assignment by the due date, a judgement will be made using evidence available on or before the due date. This may include a copy of the student’s rough draft, teacher’s observation notes and planning records.

a) Drafting and Monitoring Policy

  • When an assignment draft is due, students must hand in two copies of their written assignment to the teacher who will keep a record of submission. Alternatively students may submit an electronic copy of their written assignment. One copy with feedback is to be returned to the student and the other copy kept by the teacher in case a final assignment is not submitted. In the event of this occurring the teacher will mark the draft copy and grade it as the final assessment piece.

  • In reference to the draft submitted teachers are to provide a least one set of feedback referring to the assessment task sheet and criteria. Teachers will only indicate where attention is required. Students should take responsibility for their own proof reading and editing.

b) Absence on Due Date of Assignments

Students who know they will be absent on the day an assessment item is due for submission must arrange for the item to be submitted before the listed due date or delivered to the school on that date.

c) Plagiarism

The college takes any breach of academic ethics seriously. Work submitted is to be the student’s own. Plagiarism (copying straight from another source without recognising the source) is against the college’s assessment policy and may constitute a breach of copyright. Research and consultation utilising a variety of sources is encouraged particularly when doing research. Students are reminded that information gained through reference material must be acknowledged throughout and at the conclusion of the assignment in a formatted bibliography.

d) Computer Usage

Computer failure will not be taken as a valid reason for late submission. If a student uses a computer to complete an assignment, they must keep clear evidence of hard copies or printed drafts to reasonably substantiate assessment completion.

Special Consideration for Factors Affecting Performance

Candidates who consider that their performance in an examination or other assessment was adversely affected by illness, disability, bereavement or other exceptional circumstances beyond their control, may apply to the principal through the guidance officer or Head of Department for special consideration. A written application with relevant documentation, e.g. Medical certificate, must be lodged as soon as practicable as and not later than one week after the due date.

Student Appeals Process

Students are able to appeal assessment decisions (examinations and assignments). Appeals must be lodged in writing and addressed to the principal. The principal will delegate the appeal consideration to the relevant deputy principal who will investigate and recommend an outcome to the principal. The student will be informed of the investigation findings in writing. The decision is final. Appeal forms are available from the office.

Last reviewed 12 June 2019
Last updated 12 June 2019